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Clear™ Optimize

A full-service consultative approach to content rationalization services

Refine Documents into a More Manageable Content Library:

Over time, your business accrues thousands of different documents that cost you time and money to manage. Content rationalization through our Clear™ Optimize service makes it simple to cut down the unnecessary duplications that have piled up along the way: 

  • • Identify redundancies across all versions of documents 
  • • Consolidate related documents into a common template 
  • • Customize different outputs using variable data fields 
  • • Apply global changes for more consistent updates and edits

Clear™ Optimize pairs powerful, AI-driven technology with the expertise of the Neps team to deliver a newly optimized content library customized to your needs.

More Efficient Content Management

Our initial analysis of your documents will identify duplicate content and reveal any inefficiencies.

Where you may have used multiple templates for slightly different versions of the same document before, we can create a single common template that standardizes the shared content between those different versions.

Optimize Your Communications:

  • • Add unique data and messaging through variable fields 
  • • Produce the same output as before, but faster and easier 
  • • End user experience is uninterrupted for smoother CX

Get Started
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Streamline Document Management with Content Rationalization

Manage a single document that can be updated for different use cases instead of maintaining an individual version for every slight variation.

The Power of Rationalization

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Efficient

Reduce the volume of document types for a more simplified and streamlined content library.

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Time-Saving

Cut down time spent on development when switching between fulfillment providers.

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Accurate

Global edits apply important messaging updates or corrections to all related documents.

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Productive

Minimize resources needed to maintain content and let your team focus on more important tasks.

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Effective

Improve user experience and content effectiveness as part of Neps’ overall Clear™ practice.

How It Works

The Clear™ Optimize team uncovers redundant content across all your documents and supplies a strategy for you to improve those inefficiencies.

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Analyze

Our experts will use AI-driven technology to identify redundant content across all versions of existing templates.

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Rationalize

Then, they consolidate templates that share common content and add variable fields to customize messaging.

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Optimize

In the end, you will have a ready-to-use library of optimized templates for more efficient document creation.

Where to Start

Clear™ Optimize reduces the cost and time associated with managing all your templates while still retaining the specifics of each document version your business requires. 

 

Documents that Benefit from Content Rationalization Services:

  • Statements requiring different messaging for various locations 
  • Notices that will include additional information for some subsets of users 
  • Contracts and agreements with varying terms and deadlines
  • Communications by large enterprises that struggle with consistent brand management

See for yourself how Clear™ Optimize transforms the way you manage documents.